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Events Happen too....

Mobile site now available

Website is back up and running AND we have went mobile.  You can view us on your smart phone at http://m.rsvp-event-planning-by-kathy.com.  We are excited about this new condensed version, and it has a link to view our full website as well.  Gotta love techology!!!!

Clarke Reception

This couple had eloped in May 2011 and decided to host a reception.  Simple and yet elegant is what they wanted when they approached me to help them plan their event.  At Wellington Place we accomplished just that!  I am so honored Don and Aimee Clarke allowed me to be part of their celebration with family and friends last night.  It was a wonderful evening.  
 
All the staff at Wellingtons and also Kyle, the DJ from Complete Music, were a pleasure to work with throughout the planning process and the evening.  The photographers were kind enough to snap a shot of myself with the pleased couple and promised me pictures when they are ready...so watch for a new gallery to be posted soon!

First Things First... The Budget

Before you start the guest list, before you go dress shopping, before ANYTHING you need to sit down and determine a rough budget for your event.  How much money you have to spend determines where you will hold your event, what you and your guests will be eating and drinking, what photo package to go with, even what kind of entertainment you will be  listening and dancing to.
 
What you want and what you can afford are part of Life's hard facts and special events are no exception.   Having a good idea of your estimated budget beforehand can arm you from being disheartened and overwhelmed when you start calling for quotes or your Event/Wedding Planner gives you an estimated budget as a guide.  It will also let you know your vendor is quoting you a good price and when you are getting a once-in-a-lifetime fantastic deal!!
 
Please check out the new page I added to my website... Determining Your Budget... to see a basic Budget Formula.
 
 
 
 
 
 
 

Importance of Timelines

Logged onto the ABC teleconference call tonight and wanted to share some of the highlights that were covered.
 
The timeline is a very important planning tool not only for your Consultant, but also for the wedding party and your vendors.  It allows everyone to know when things are supposed to happen.... your vendors, you and your wedding party will all be on the same page making the day run much more smoothly.  Timelines can also help keep your budget under control by knowing how long you may need a certain vendor to be of service at your event.  It can also help you be aware of the reality of logistics... being able to stay on schedule means looking at realistic time estimates. A Consultant will use a very detailed timeline so they have the tiniest detail covered, whereas they may provide the wedding party and vendors a more abridged version that pertains to events specific to their roles. 
 
If you are a DIY bride and making your own timeline, make sure it is detailed as possible and distribute to all your wedding party and vendors, and keep extras.  There are 3 sections to be covered, pre-ceremony, ceremony, and post ceremony/reception.  Be specific of the who, what, where and when.  Who needs to be where doing what when.  Timelines should be given to vendors one week prior in case corrections need to be made and wedding party members can receive their copy during rehearsal...making sure to have spare copies available the day-of. 
 
If designing your own timeline seems too overwhelming or time-consuming call RSVP Event Planning by Kathy and we can do that task for you.  Wedding Consultants can help with one piece of your day or the entire planning process from beginning to end.  Call (417) 869-RSVP today  to schedule your 45-minute complimentary, no-obligation informational meeting.

Video on Choosing Attendants & Their Duties

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Cont. Radio Spot - Part Two

 
Since Battle of the Bridesmaids is next week here in Springfield, the Power 96.5 Morning Buzz duo Fotsch and McClain asked me in to share a few tidbits of what is expected of the Bridesmaids and the Maid of Honor (MOH), and also the Groomsmen and Best Man. We also talked about some of the things to consider by the Bride and Groom when they choose their attendants.  Here is an overview of what we covered.

Who to Choose as Your Maid of Honor (MOH), Bridesmaids, Groomsmen and Best Man??

Brides and Grooms, there are a few things you need to consider before you ask anyone to be your attendant.

1.  Before you ask, make sure you have decided where the ceremony will take place.  If you have a small venue then 6 Bridesmaids, 6 Groomsmen plus MOH and Best Man may not fit at the altar.  You don't want to have to rescind your offer.

2.  How many attendants does your partner want?  Although it doesn't have to be exactly the same on each side you don't want it too lopsided either.

3.  Who is closest to you?  You can have a friend for 15 years, but haven't been close over the past few years....so the next question is who can support you the best?...do they have the time and energy to help? ...who can afford the various expenses such as a hotel stay, makeup and hair, dress or suit, the shower and bachelor/bachelorette party, etc?  It is a tremendous honor to be asked to be in some one's wedding, but it does come with a price tag as well.

4.  Who is expecting to be asked, whether you want to ask them or not?  Family dynamics and trying to avoid hurt feelings can play in your decision.  This IS your wedding after all, however, hurt feelings among family members do have to be weighed.  Remember there are plenty of "jobs", very important roles that still need to be assigned... guest book attendant, gift table attendant, a greeter to welcome guests, candle lighter or a reader during the ceremony.

If someone is predictably not responsible nor organized (chronic procrastinator) take this into consideration in your planning.  Your friends will not magically change just because it's your wedding...remembering this will help keep you from being too stressed as the day grows closer.

Be a gracious Bride and thoughtful Groom and do your best to think of your attendants' needs and wishes, their lifestyle, financial situation and family obligations and so on.  Be understanding of limitations.  If there is some aspect of their role that they can't handle, they should tell you right away and realize they may have to pass, but they can still be involved taking on a role with less responsibility - time-wise and financially.


Once You Choose

Some people have no idea what to do or what their "job" responsibilities or financial obligations will be when you first ask them to be in your wedding party.

#1 rule - Make your expectations clear from the beginning.  NOT a list of demands, but share what you are hoping they can do.  Make sure everyone understands and is on the same page. 

Have a clear conversation about what is expected from them (I'll need you to go shopping with me to pick out the attendant dresses, you'll need to pay for your dress, help MOH throw a coed shower,and help make programs) and what to expect of you (I'll keep you updated every other week by e-mail and I'm willing to pay for your shoes).  Once they know what is expected they can make an informed decision on whether they can handle those expectations. 

Don't be insulted if they would rather have a role with less responsibility... they don't want to disappoint you and most people do know their own limitations. 

BRIDESMAIDS ROLE:

Their main purpose is to offer the Bride any support she needs and help the MOH.
  • Help Bride with pre-wedding tasks.
  • Help pay for and organize the Shower and Bachelorette Party with the MOH.
  • Help pick out dress style, get fitted, order and pay for dresses on schedule.
  • Be at meetings, work events, parties and rehearsal as requested.

GROOMSMEN and/or USHERS:

Their main purpose is to offer the Groom any support he needs and help the Best Man.
  • Help groom with pre-wedding tasks or planning honeymoon.
  • Help plan and pay for Bachelor Party with the Best Man.
  • Get measured, order, pay for and pick up suits on schedule.
  • Be at meetings, parties and rehearsal as requested.
  • Help Best Man decorate getaway car.

MAID or MATRON OF HONOR:

This is the Bride's assistant (her right hand gal).  Should have smooth social skills and lots of energy.  Role is to give feedback and suggest options, support and reassure the Bride, assist with decisions and keep the Bride CALM on the wedding day.
  • Coordinate all the Bridesmaids.  Stay in touch with them and keep them updated .  Make sure they know their "job" and that they will be at fittings and get their dresses ordered on time.
  • Consult with Bride about guest list for planning her shower and Bachelorette party.
  • Help Bride get dressed on Wedding Day.
  • Keep groom's ring until exchange and sign marriage license.
  • Second to toast Bride and her Groom at reception.

BEST MAN:

This is the Groom's right hand man. Role is similar as MOH...assist with decisions, help plan the honeymoon, and keep the Groom CALM on the Wedding Day.
  • Coordinate all the Groomsmen/Ushers.  Make sure they know their "job" and that they will be where they are supposed to be when they are supposed to be.
  • Consult with Groom about guest list for Bachelor Party.
  • Make sure Groom gets to ceremony on time and help Groom get ready (such as tie his tie).
  • Keep Bride's ring until exchange and sign marriage license.
  • First to toast Bride and Groom at reception.
  • Decorate getaway car.
  • Transport wedding gifts to Bride & Groom's home when evening is over.
  • Return all suits/shoes to rental shop the next business day. 
 
To clarify the MOH and Best Man roles in more detail, check out the books I suggested in the first part of this two part post.

A Wedding Consultant/Planner can help with etiquette, resources and ideas and can help keep your day stress-free by making sure all of your plans fall into place the day of your Wedding.
 
 
 

Radio Spot...Battle of the Bridesmaids

Since Battle of the Bridesmaids is next week Fotsch and McClain asked me in to share a few tidbits of what is expected of the Bridesmaids and the Maid of Honor (MOH), and also the Groomsmen and Best Man.   We also talked about some of the things to consider by the Bride and Groom when they choose their attendants. 
 
I mentioned a few books that have good info and wanted to share them here so you can find them if you'd like. 
 
The Quintessential Wedding Guide for Maid of Honor Bride & Groom Instructional Manual
 
 
 
Quintessential Wedding Guide
for Best Man & Maid of Honor
 
 
 
 
 
 
 
 
Click each book to be taken to a site that you can read more about them, actually look inside, and even order.... used books offer a HUGE savings over new.   ;)
 
 
to be continued.....
 
 
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Clarke Reception
First Things First... The Budget
Importance of Timelines
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